Dynamics 365 Portals (Power Apps Portals): A Guide to Getting Started

Oct 30, 2023 Aiswarya Madhu

Customer engagement is paramount for business success, and Dynamics 365 Portals, now rebranded as Power Apps Portals, play a pivotal role in nurturing these connections.

These web extensions offer secure access to CRM data for different user groups, enhancing customer self-service, promoting community engagement, facilitating collaboration with partners, empowering employees through HR features, and optimizing vendor interactions in supply chain management.

In this comprehensive guide, we will delve deep into the world of Dynamics 365 Portals, exploring their functionalities, benefits, and how D365 portals could be implemented and customized to transform your business processes.

How to Set Up and Configure Dynamics 365 Portals

1. Access Dynamics 365 Admin Center:

  • Go to https://www.office.com/ and select All Admin Centers.
  • Choose Dynamics 365 from the list of admin centers.
  • Select your organization and navigate to Applications.

2. Locate and Manage Portal Add-On:

  • Find the Portal Add-On and click on Manage.

3. Configure Portal Settings:

  • In the PowerApps Portals Admin Center, assign a name to your portal (e.g., "carlportal").
  • Define the Portal Audience (Partner, Customer, or Employee).
  • Choose the specific type of portal (e.g., Customer Self-Service Portal).

4. Submit Portal Configuration:

  • Click Accept to submit your portal configuration request.
  • Note down the request ID provided. The configuration might take some time to complete.

5. Access PowerApps Portal Admin Center:

  • Once the configuration is complete, go back to the PowerApps Portals Admin Center.
  • Explore the available configuration options, including the Base URL.

6. Explore Portal Functionalities:

  • Access the portal by clicking on the provided URL.
  • Users can register, sign in, and access various functionalities like knowledge base, support requests, and more.
  • Activities performed on the portal, such as creating a case, are reflected in Dynamics 365.

7. Additional Configuration (Optional):

  • Customize the portal appearance, layout, and functionalities based on your organization's requirements.
  • Explore advanced features like integrating with Dynamics 365 entities, creating custom web pages, and implementing authentication methods.

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The Functional Structure of Dynamics 365 Portals

To harness the full potential of D365 Portals, it's crucial to understand their functional structure. This knowledge allows businesses to create user-friendly, consistent, and powerful platforms.

Web Pages:

Web Pages allow businesses to create structured sitemaps and templates, ensuring a seamless user experience. For instance, an e-commerce company can create a web page for product listings. Within this page, various categories like electronics, clothing, and accessories can be structured. Clicking on a category (e.g., "Electronics") can lead to another web page with specific products like smartphones, laptops, and cameras.

Web Files:

Web Files provide access to inline or downloadable content, enhancing the portal's informational resources. These can include documents, images, videos, or any downloadable files that enrich user interaction and understanding. For instance, a customer support portal can offer downloadable user manuals, troubleshooting guides, or product brochures.

Content Snippets:

Content Snippets simplify content creation and localization, allowing businesses to reach a global audience effectively. They are small sections of reusable content that can be placed on multiple web pages. For example, a business dealing in international tours can have a content snippet for customer testimonials. This same snippet can be placed on various web pages across the portal, ensuring consistency in the customer experience.

Entity Lists and Entity Forms:

Entity Lists and Entity Forms manage CRM and ERP data display and interaction for users, ensuring that the portal remains a hub of valuable and relevant information. An Entity List displays a list of records from CRM or ERP, such as a list of available products or customer inquiries. Entity Forms, on the other hand, allow users to interact with and submit data back to CRM or ERP systems. For instance, an insurance company's portal can have an Entity List displaying available insurance plans and an Entity Form enabling users to submit their application details.

Benefits of Dynamics 365 Portals

Seamless Self-Service:

D365 customer self-service portal creates intuitive and user-friendly platforms where customers can effortlessly manage their accounts, track orders, and find solutions independently. This seamless self-service experience not only enhances customer satisfaction but also reduces the workload on support teams. By providing customers with the tools they need, businesses empower them to resolve issues efficiently, fostering a sense of control and satisfaction.

Lasting Customer Relationships:

The personalized touch offered by Dynamics 365 Portals goes beyond transactional interactions. By curating personalized content, enabling live chat support, and nurturing active community forums, businesses can forge deeper connections with their customers. These meaningful engagements create a sense of community, where customers feel valued and heard. As businesses actively participate in these conversations, customer relationships evolve from mere transactions to enduring partnerships.

Effortless Support Processes:

Portals simplify the support journey for customers. From submitting issues to accessing FAQs and troubleshooting guides, customers can find solutions with minimal effort. This streamlined support process ensures reduced response times, leading to swift issue resolution. Customers appreciate businesses that respect their time and effort. By providing effortless support experiences, businesses enhance customer loyalty and trust, establishing themselves as reliable partners in the customer's journey.

Analytics for Actionable Insights:

Dynamics 365 Portals offer robust analytics capabilities, allowing businesses to gain valuable insights into customer behavior. These insights serve as the foundation for data-driven decisions. By understanding customer preferences, businesses can tailor their offerings, content, and services. This customization ensures that customers receive relevant and engaging experiences, creating a strong emotional connection with the brand.

Brand Credibility:

A meticulously designed Customer Portal serves as a testament to a business's dedication to customer satisfaction. Consistent positive interactions within the portal enhance brand credibility significantly. Customers trust businesses that prioritize their needs and provide seamless experiences. Dynamics 365 Portals not only meet but exceed customer expectations, establishing the brand as a credible and trustworthy entity in the market.

Knowledge Base Support:

Portals function as comprehensive knowledge hubs, offering a wealth of product information, FAQs, guides, and tutorials. By providing customers with easy access to these resources, businesses empower them with knowledge. Informed customers are confident customers. This empowerment not only reduces the number of repetitive queries but also encourages customers to explore offerings independently. Businesses that empower customers with knowledge enhance their credibility and inspire customer loyalty.

Unlock the potential of Microsoft Power Pagesand delve into the low-code, no-code evolution. Explore our comprehensive guide for insights into this transformative technology.

How Nalashaa Digital Can Help You with D365 Portals Implementation

While Power Apps Portals provide a robust foundation, businesses often require specialized customization to meet their unique needs. This is where expert guidance becomes invaluable. NalashaaDigital specializes in building customer portals tailored to specific business requirements. With our experienced team, your portal becomes more than just a platform—it becomes a powerful asset that enhances customer interactions, driving sustained growth and success in the digital landscape.

Here are some potential areas where you need to seek assistance:

User Experience Enhancement

Intuitive Interface:

Customizing the portal's layout, navigation, and user interface elements to create an intuitive and user-friendly experience.


Implementing personalized user experiences based on customer profiles and preferences.

Responsive Design:

Ensuring the portal is responsive, providing seamless experiences across various devices and screen sizes.


Adapting the portal content and language based on the user's location and language preferences.

Feature Expansion

Custom Modules:

Adding custom modules or sections tailored to the industry-specific needs of the business.


Integrating third-party applications, payment gateways, or other systems to enhance portal functionality.

Advanced Search:

Implementing advanced search capabilities for users to quickly find relevant information.

Notification Systems:

Creating custom notification systems, such as email alerts or in-app notifications, to keep users informed about updates and activities.

Data Management and Security

Data Customization:

Customizing how data is displayed, entered, and processed within the portal.

Role-Based Access Control:

Implementing granular access control to restrict certain sections or features based on user roles.

Data Encryption:

Enhancing data security through encryption methods to protect sensitive information.

Customer Engagement Tools


Integrating chatbot functionalities for real-time customer support and query resolution.

Feedback Mechanisms:

Creating custom feedback forms and surveys to gather customer opinions and improve services.

Social Media Integration:

Integrating social media platforms for seamless social interactions and sharing within the portal.

Analytics and Reporting

Custom Reports:

Designing custom reports and dashboards to provide in-depth insights into user behavior, engagement metrics, and portal performance.

Predictive Analytics:

Implementing machine learning algorithms for predictive analytics, enabling businesses to anticipate customer needs and preferences.

Compliance and Regulations

GDPR Compliance:

Ensuring the portal aligns with GDPR regulations, especially concerning user data privacy and consent management.

Industry Compliance:

Customizing the portal to comply with specific industry regulations and standards relevant to the business sector.

Ongoing Support and Maintenance

Monitoring and Updates:

Providing continuous monitoring of portal performance and applying necessary updates to ensure optimal functionality.

User Training:

Offering training sessions and resources to educate users about new features and functionalities.

Recommended Reading: Dynamics 365- Powerful tools for enhanced social engagement

Customize Your Dynamics 365 Portal for Better Customer Experiences

In the journey to create memorable customer experiences, businesses must recognize that one size does not fit all. A personalized touch, intuitive interfaces, seamless interactions, and anticipatory services are the currency of the digital era.

At Nalashaa, we specialize in transforming ordinary customer interactions into extraordinary experiences. With our expertise in Dynamics 365 Portal customization, we empower businesses to create tailored solutions. Get in touch with us to know more.

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